Managing time is about understanding how we use our time, setting goals, prioritizing tasks based on importance and urgency.
“Optimizing time to achieve more in less time” for employees focuses on teaching techniques to prioritize tasks, set clear goals, effective planning schedules, minimizing distractions, and utilizing time-tracking tools, allowing them to maximize their productivity and complete more work within their working hours. Time Management is not about managing time but is more about managing ourselves. How optimally we use this resource will determine how much we achieve in a day, week, month and year.
First Goal Setting ensures that most of your time is devoted to your more important responsibilities. Secondly more than being busy how productive you are is what matters.
a) To strengthen planning skills – calendaring, estimating, sequencing and prioritizing to increase job performance
b) To develop skills of ‘Prioritizing Best Practices’
c) To make participants aware of the difference between unscheduled requests and interruptions and provide strategies to handle them
d) To maximise time, you spend on specific activities that help you achieve your goals faster with techniques like Time boxing & Pomodoro
e) To help Manage Distractions: Minimizing interruptions & staying focused on the task at hand
1. Fundamentals of Time Management:
₋ Importance of Time Management: Explain how effective time management can boost productivity, reduce stress, and improve work-life balance
₋ Becoming aware of your Time Wasters: Techniques to track time spent on daily unproductive activities
₋ Goal Setting: Setting SMART (Specific, Measurable, Achievable, Relevant, Time- bound) goals to provide direction to prioritizing.
2. Prioritization Techniques:
₋ The Eisenhower Matrix (Urgent/Important): A visual tool to categorize tasks based on urgency and importance.
₋ ABC Method: Assigning priorities based on value (A – high, B – medium, C – low).
₋ Time-Based Prioritization: Prioritizing tasks based on deadlines.
3. Planning and Scheduling:
₋ Creating a Daily/Weekly Schedule: Utilize calendars and to-do lists to effectively plan workdays.
₋ Time Blocking: Allocating specific time slots for specific tasks to maintain focus.
₋ Batching Similar Tasks: Grouping similar tasks together to improve efficiency.
4. 4 Ps of time management– Prioritizing, Planning, Productivity & Positivity
5. Managing Distractions:
₋ Identifying Common Distractions: Recognize internal and external distractions like social media, email notifications, interruptions.
₋ Strategies to Minimize Distractions: Techniques like setting boundaries, turning off notifications & creating a dedicated workspace.
6. Delegation– Delegate tasks to others to reduce your workload.
7. The Pomodoro Technique & Timeboxing
– Pomodoro breaks work into short intervals with short breaks in between
– Time boxing is setting a fixed amount of time in your calendar
Active Training methods will we used like Games, Role play, demonstration, training activity, case lets, discussion, exercises.
Dr. Lata Shetty is the founder of Mainstream HRD Training Centre. She has conducted more than 70,000 batches in more than 150 companies and organizations with 25 years of experience. Her qualification is B.Sc., M.S.W, and Ph D from Tata Institute of Social Science, Certified NLP Practitioner. Dr. Lata Shetty is a Resource person at the Bombay Chamber of Commerce and Industry since the last 20 years. She is a regular faculty at several training centres of financial institutions like SPBT and BSE. She was a Columnist in Lok Satta – Lok mudra on HRD topics for 2 years; a Faculty at Orchid a Finishing School; faculty at Tata Institute of Social Science, visiting faculty at Somaiya Institute of Management. Worked as Head of Welfare Department in Godrej & Boyce for 4 years.
She has worked with immense success because of her Innovative, Energetic, Engaging style of training. Dr. Shetty has covered all levels of employees ranging from senior managers, middle management, Professionals like Chartered Accountants (ICAI in Bandra Kurla Complex, Mumbai), Medical Doctors in Corporate hospitals and such others.
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